Committees

The IAOS Board has formed various committees, each committee comprising of a small group of people assigned to focus on a particular task or area, such as Maintenance Committee or Communications Committee. A committee generally makes recommendations to the IAOS Board for the decision. However, the board may delegate aspects of decision-making to a committee, whereas any decisions made by such a group remain the responsibility of the whole board.

IAOS Constitution and Bylaws

Currently the board has formed the following committees:

Purpose:

  1. To promote brotherhood and unity among Muslims
  2. To strengthen relationships and coordinate with other Islamic institutions in Saskatchewan and Canada.
  3. To promote and encourage mutual understanding and friendly relations between Muslims and the community at large.

Duties and Responsibilities:

  1. Developing and maintaining an active website for the IAOS
  2. Publishing a newsletter.
  3. Developing a database for the Muslim community members of Regina.
  4. Communicating information about the Islamic Association activities and plans to the Regina Muslim community and receiving feedback.
  5. Coordinating with the Regina Huda School and facilitating their advertisement in the Islamic Centre.
  6. Coordinating with the Muslims for Peace and Justice Organization and facilitating their advertisement in the Islamic Centre. Special emphasis will be on the communication with the media and government authorities.
  7. Coordinating with the Muslim Student Association at the U of R and facilitating their advertisement in the Islamic Centre.
  8. Coordinating activities with other Islamic organizations across North America and the world.
  9. Communicating with non-Muslim religious institutions.
  10. Reporting to the IAOS board through the chairperson on a regular basis and presenting a written report to the IAOS board every 4 months about the activities and achievements.

Purpose:

  • The fundraising committee exists to oversee and conduct fundraising activities on behalf of the IAOS.

Duties and Responsibilities:

  1. To develop a Strategic Plan, policies, and procedures related to fundraising activities for recommendation to the BOD. (Evaluate current programs)
  2. To provide guidance and oversight of all fundraising programs.
  3. To establish annual and long-term fundraising priorities and financial targets.
  4. To monitor and evaluate progress in meeting the fundraising targets
  5. To provide leadership to other volunteers involved in fundraising activities (sub-committees).
  6. To ensure appropriate resources are mobilized to support fundraising activities.
  7. To assist with ongoing solicitation of support between major fundraising campaigns.
  8. Monitor fundraising efforts to be sure that ethical practices are in place.
  9. Ensure donors are acknowledged appropriately.
  10. Ensure fundraising efforts are cost-effective.
  11. Coordinating activities with other Islamic Centres in Regina, Provincially or Nationally as required
  12. Coordinate with other committees (such as New Mosque Committee, Social, Maintenance etc.) to raise funds to support specific projects or events.
  13. Provide quick response for international and local disaster relief fundraising
  14. Coordinate with non-Muslim charitable organizations and look for opportunities to for joint fundraising. (food banks, shelters, cancer research etc.)
  15. Reporting to the IAOS board through the chairperson on a regular basis and presenting a written report to the IAOS board every 4 months about the activities and achievements.

Purpose:

  1. To maintain the good appearance of the building facility and a safe environment conducive to effective education and prayer.
  2. To maintain efficient use of utilities and ensure the comfort of the facility users at all times.

Duties and Responsibilities:

  1. Organizing interior cleaning duties, including vacuuming, dusting and washing and maintaining washroom and kitchen supplies.
  2. Maintaining the heating system, hot and cold running water, plumbing, air conditioning, lights, power systems and telephone.
  3. Maintaining the paint and repairs of both the interior and exterior of the building.
  4. Maintaining all furniture in good and clean condition.
  5. Maintaining the parking lot and fencing in good condition.
  6. Obtaining repair estimates and professional assistance as required for maintenance items.
  7. Organizing professional services for snow removal and yard care including lawn care and weed removal.
  8. Looking after the security of the building with proper operation of locks and keys to all exterior and interior doors.
  9. Reporting to the IAOS board through the chairperson on a regular basis and presenting a written report to the IAOS board every 4 months about the activities and achievements.

Purpose:

  • The membership & election committee exists to develop and implement an action plan for membership development (facilitate membership renewals, ensure that member needs are met, and solicit new members of the community).

Duties and Responsibilities:

  1. To develop (or review annually) a Strategic Plan, policies, and procedures related to membership issues for recommendation to the BOD.
  2. Actively encourage/recruit individuals and families to become members in good standing. In particular encouraging young people and new residents to be members.
  3. Review and maintain application form and make revisions when necessary.
  4. Assess membership applications for appropriate documentation, fee payment, eligibility, etc. and make recommendations to BOD to accept or reject applications.
  5. Notify members of yearly renewal and encourage them to opt for automatic payment (December). Follow up individually if necessary.
  6. Review membership costs every two years and make recommendations to the BOD.
  7. Maintain current list of membership contact info and talent registry (IAOS membership Database).
  8. Advise and assist the BOD with membership disciplinary actions when required.
  9. Advise and assist BOD in recognizing exceptional membership volunteer or civic contributions.
  10. Actively recruit qualified candidates for upcoming BOD elections.
  11. Develop a strategic succession plan for IAOS Board member positions – promoting volunteers to get involved at the committee level and move on to board positions.
  12. Assist the BOD in preparation for the Annual General Meetings.
  13. Officiate IAOS Board Elections: review candidate lists and determine eligibility to run (based on criteria set out in the IAOS Bylaws) and make recommendations to the BOD, prepare ballots, etc.
  14. Provide membership feedback to the board, this may include conducting membership surveys. If required develop action plan to improve membership satisfaction.
  15. Reporting to the IAOS board through the chairperson on a regular basis and presenting a written report to the IAOS board every 4 months about the activities and achievements.

Purpose:

  1. To advance, promote and raise awareness of Islamic religion and Culture.
  2. To organize religious and educational activities.
  3. To act as an advisory committee for the board of the IAOS in all religious matters as per the Duties and Responsibilities listed below.

Duties and Responsibilities:

  1. Advising on the Friday prayer, Eid prayers, Taraweeh prayers, janazah prayer and other congregational prayers as required
  2. Coordinating with halaqa groups in the mosque and facilitating their halaqa requirements
  3. Organizing and supervising programs for Islamic classes and Tahfeezul Quran for children, youth and adults as required.
  4. Coordinating and arranging for Islamic conferences
  5. Inviting knowledgeable speakers at different events
  6. Establishing and supervising a Da’wah program
  7. Arranging gatherings with non-Muslim religious institutions
  8. Assisting with marriages and funeral services
  9. Providing religious counseling upon request
  10. Reporting to the IAOS board through the chairperson on a regular basis and presenting a written report to the IAOS board every 4 months about the activities and achievements.

Purpose:

  1. To promote brotherhood and unity among Muslims from different cultural backgrounds.
  2. To organize social and cultural events and leisure programs for the community.
  3. To assist community members to overcome social challenges.

Duties and Responsibilities:

  1. Organizing social functions for the community and children for the two Eids.
  2. Organizing potluck Iftars in Ramadan for the community.
  3. Organizing general potluck dinners for the community on a periodical basis.
  4. Encouraging social clubs and gatherings to discuss interesting topics for the youth.
  5. Organizing indoor and outdoor fun games and entertainment for the children.
  6. Organizing trips and outdoor activities for the whole community.
  7. Facilitating social and cultural gatherings for the sisters upon their request.
  8. Welcoming new immigrants and refugees and helping them in their new life in Canada.
  9. Establishing and organizing a fund for the community members in emergency cases.
  10. Providing social counseling upon request.
  11. Reporting to the IAOS board through the chairperson on a regular basis and presenting a written report to the IAOS board every 4 months about the activities and achievements.

Purpose:

  1. To promote brotherhood and unity among Muslims through participating in sports
  2. To organize sport activities for the community
  3. To promote games and sports for young and old, for male and female, raise awareness among all and find ways and means to help them participate in active living and adapt a healthy lifestyle

Duties and Responsibilities:

  1. Identifying the games that are popular in our community and the facilities available for it
  2. Forming sport teams from the community from different ages in different sports
  3. Organizing sport activities and tournaments for the community in co-ordination with MSA and Regina Huda School
  4. Organizing tournaments with other communities inside and outside Regina
  5. Reporting to the IAOS board through the chairperson on a regular basis and presenting a written report to the IAOS board every 4 months about the activities and achievements

Purpose

  1. Assess the infrastructures required for the Muslim Community in Regina for mosques, schools, social/sports activities centers, revenue generating properties etc
  2. Develop short and long term plans for the required infrastructures in terms of projects.
  3. Estimate the budget required for the projects and its phases.

Duties and Responsibilities
Planning

  1. Gather census data on the Muslim community to explore our current needs and forecast future needs (with regard to physical assets: mosques, schools, revenue generating properties, etc.)
  2. Provide an assessment of the current status of the Regina Muslim Community detailing facilities throughout the city
  3. Use the assessment to note potential shortfalls
  4. Engage in a community awareness campaign with City Council, the Mayor, Municipal and Provincial administrations, and other like-minded organizations.
  5. Ensure communication and outreach within the community’s existing organizations such as mussallahs, mosques, schools, businesses, etc
  6. Explore and learn from successful ventures by Muslim organizations in other jurisdictions throughout North America or faith groups facing similar challenges.
  7. Develop & provide the BOD recommendations for short term (3 year) and long term (10 year) goals with the action items and timelines required in order to meet those goals.

Site(s) Selection

  1. Explore options for building or buying assets in and around Regina.
  2. Work collaboratively with the municipal and/provincial government on this search. Lobby them for subsidies or other support.
  3. Work closely with the IAOS Legal counsel.
  4. Make recommendations to the BOD on use of external realty and engineering consultants. Research, interview and get references if required.
  5. Develop criteria for evaluation of selection of potential sites – a Grading system so that comparisons can be made between sites.
  6. Make recommendations to the BOD on which option to pursue.
  7. Aid the BOD and Legal counsel in purchase offerings and setting conditions precedent.

Due Diligence & Acquisition

  1. Map out requirements for satisfying conditions of the purchase agreement. Prepare time-lines.
  2. Work closely with Vendor and manage consultant team to meet timelines.
  3. Confirm requirements for Zoning and Land Use Resignation if required. Ensure zoning/land use approval prior to recommending to the BOD to remove purchase conditions.
  4. Develop project budget – use external consultants if required. This budget will be delegated to the Fundraising Committee by the BOD.
  5. Make recommendations to the BOD on staging cost requirements.
  6. Make recommendation to the BOD to finalize purchase

Design and Constructions

  1. The design and drawings approval will be conducted by certified engineering firms according to the project’s Scope of Work.
  2. The construction will be conducted by certified construction companies and supervised by professional engineering firms.

Progress Reports
Reporting to the IAOS board through the chairperson on a regular basis and presenting a written report to the IAOS board every 4 months about the activities and achievements

In case of death or imminent death of a dear one, please inform the Imam of the Masjid, let him know your contact information and one person responsible to communicate with the association in regard to the arrangement. Representative of the association will contact the identified person as soon as possible.

Please arrange for the transfer the body to Victoria Ave funeral home. 2080 East Victoria Ave. Phone number 761 2727. They are also open in the evening and nights. We choose Victoria Ave funeral home as it provide us the better facilities for the ghusul of the deceased.

 

Funeral home will have to arrange for paper work including death certificate and burial permit from the city before burial can take place. Please provide the funeral home director the necessary information.
Family has to pay the cost of burial plot to Islamic association of Regina, SK Inc. The cost of the burial plots change every year. Current rate is 1350 dollar (2014) plus GST.
Cost of funeral home, opening and closing the grave will be arrange through Victoria Ave funeral home and the cost to be covered by the family with association has no involvement in it. This is around 3500 dollars (2014). This includes the opening and closing the grave. These rates are subject to change please consult the funeral home director for the current cost.

Burial on weekends is not always possible; association can try to expedite the process of burial over the weekend if requested. This will however costs more and the cost of opening and closing the grave is much higher. Please consult with funeral
Once the family decide on the date and timing of burial and they confirmed with cemetery and the funeral home association will arrange for the bathing and shrouding the deceased.

Funeral home can bring the body of the deceased to the masjid for salatul Janaza and subsequent burial at Riverside Memorial park Cemetery located at 815 Assiniboine Ave east. Islamic association has designated area for burial of Muslims within the Cemetery.

In case of demise of a child. Riverside Cemetery has a separate child Cemetery and that would be the preferred place as all children are Massom (Sinless) and opening an adult grave for that purpose is quite costly.
Islamic Association does not arrange transfer of body to any other place for burial. If you would like to transfer the body to the country or city of your origin please consult with Victoria Ave funeral home.

If you have financial difficulty in paying the cost of burial please let the Islamic association representative know how much you can pay.

Purpose:

To support the business persons and entrepreneurs in our community, by providing opportunities for networking, marketing, and liaison between business operators and professionals with specific skills and resources required by the businesses to succeed.

Duties and Responsibilities:

  1. To develop a data base of local businesses owned and operated by community members.
  2. To develop a database of professionals in the community, who have the skills that might be helpful to community business owners, especially start-ups.
  3. To act as the point of contact in helping connect the existing or potential business owners with the professionals as and when needed.
  4. To organize seminars/training programs for new community members or those who are interested in starting their own businesses.
  5. To organize seminars/training programs for existing businesses to help enhance productivity.
  6. To provide marketing opportunities to community business people; through bulletin boards, emails, IAOS web page etc.
  7. Present IAOS business of the year award to the community business based on pre-established criteria, which include integrity and community service that enhances the image of Muslims in Regina.
  8. To encourage entrepreneurship in our youth, by organizing business competitions for high school students.

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